Madison Electric Department receives Distinguished Service Award

Utility recognized by Heartland for tireless efforts during recent flooding

Madison Utility Services Coordinator Tess Nelson was in Green Bay, Wisconsin for a work conference when she received a notification at 3:45 in the morning that some of her neighbors back home were being evacuated due to severe flooding.

After checking in with her family, she called Madison Electric Utility Foreman Jerry Seitz and informed him of the situation.

Seitz and the rest of the city’s electric department answered the call of duty at 4 a.m. and spent the next week and a half tirelessly working to inspect and repair the city’s electric system and restore power to portions of the city all while ensuring residents’ safety.
“I think our community is very lucky to have this crew,” Nelson said. “They went to work that morning, no questions asked, and didn’t consider stopping until our utility director sent them home to get rest late into the evening. They continued until everything was back to business as usual. They worked hard as a team and I really appreciate that.”

For their outstanding service and commitment both during the city’s recent flood and year-round, the Madison Electric Department has been named this year’s recipient of Heartland Consumers Power District’s Distinguished Service Award.

“Public power communities are known for their dedicated employees, and Madison is no exception,” said Heartland CEO Russell Olson. “They certainly went above and beyond in this situation and we are proud of all their efforts.”

Madison Electric Department employees gather with Heartland staff after receiving the Distinguished Service Award for their dedication and hard work during the recent flooding in Madison, as well as year round. Pictured from left to right, back row: Heartland Director of Power Supply Adam Graff; Chief Operations Officer Nate Jones; Madison Utility Director Brad Lawrence; Electric Foreman Jerry Seitz; Journeyman Lineman Jayson Limmer; Journeyman Lineman Bob Mathison; and Apprentice Lineman Skyler Sutten. Front row: Heartland Benefits Administrator Theresa Schaefer; Customer Relations Manager Kelly Dybdahl; Senior Accountant Sharla Fedeler; Madison GIS/Project Engineer Olivia Minnaert; Utility Services Coordinator Tess Nelson; Journeyman Lineman Roy Brown; and Heartland Chief Communications Officer Ann Hyland. Not pictured: Jeff Wray

Heavy rain leads to outages

Two nights of heavy rain totaling over 11 inches took its toll, leaving a large portion of the city severely flooded with water continuing to rise. While emergency personnel rescued stranded motorists and evacuated homes, the electric department fought their own battle.

“We lost the first circuit at 3:53 a.m.,” Seitz said. “This particular circuit powered much of the northwest corner of town as well as our water tower, which the city and county use for radio transmission. When that went down, they lost their communication system.”

About twenty minutes later, a second circuit blew that powered much of the southeast corner of town.

Pictured is one of the switch boxes that was damaged in the flood and led to a major power outage in Madison.

“Our city operates 14 electric circuits,” Seitz said. “The two we lost happen to be the biggest, powering extremely large areas. About half the town was without power.”

Safety first

Upon inspection, Seitz discovered the switching boxes controlling the circuits were under water. Nothing could be done to those boxes in that condition, so the crew had to improvise.

They decided to divide and conquer. Seitz and his team worked on restoring power to priority areas —Main Street, the water tower and Lewis Drug, which houses the town’s only pharmacy.

To do this, they had to drive to each switch box location to determine which boxes could accommodate the dead circuits. Seitz said his team drove through high levels of water or sometimes blocks or miles out of the way to get to the boxes.

“At one point there was a fire at St. John’s Church and we needed to de-energize the building and inspect the basement. The water level on the street was up to my bumper, but we had no choice. There was over four feet of water on their switch gear and the water temperature was extremely hot. It could have been a much worse situation,” he said.

Meanwhile, the other team of workers went door-to-door to check buildings and homes that needed to be re-energized.

“We were not going to restore power without personally checking the location first,” Seitz said. “Safety was our number one priority.”

Working together

Coincidentally, the city’s utility director Brad Lawrence and several other public works department employees were out of town during the early stages of the flooding.

“It was bad timing to have so many people gone, but everyone stepped up,” Nelson said.

Roxie Ebdrup, public works administrative coordinator, manned the office and became the point of contact between staff, crews, and citizens. She took hundreds of phone calls from residents, assuring them that crews were working to restore power as quickly and as safely as possible. Nelson helped the team from Wisconsin by coordinating efforts and keeping the public informed.

“I was sharing information and posting updates, maps and pictures of circuits or other damage on our social media as often as possible,” Nelson said.

Although she hated to be so far away from the action, her attendance at the conference in Green Bay actually worked in the city’s favor.

The city lost a third circuit that took out local manufacturer GEHL and the hospital. They needed a replacement switch to get those businesses back up and running, but the spare was already being used from the first outages.

It just so happened that their vendor was at the same conference, so Nelson was able to connect with him immediately. He was able track one down in Marshall, Minnesota so they could pick it up just a few days later.

“That is exactly what is great about this industry,” she said. “There is cooperation among utilities. We are always willing to help one another.”

Getting back to normal

It was at least ten days before everything was back to normal.

Seitz estimates his crew visited around 350 homes, talking to owners, inspecting equipment and ultimately pulling meters or restoring power.

“According to the 500-year flood map, there are roughly 325 electric meters in the flood zone,” Nelson said. “We found many homes beyond the zone flooded as well as homes that had no water in their basement, but also no power because of the blown circuits. It was a unique situation.”

Through it all, the city never fully lost power. The damage to the grid was limited to the three circuits that controlled different areas of town.

“We never intentionally shut off entire circuits,” said Seitz. “We only disconnected homes in the flooded region, one at a time, after first checking with the homeowners. We restored power as quickly as possible, only after it was deemed safe.”

Recognizing deserving employees

Heartland established the Distinguished Service Award to recognize exceptional employees at Heartland customer utilities.

“It’s pretty incredible what their crew accomplished in just a few days,” said Olson. “Their commitment to their town and emphasis on safety is certainly commendable. Everyone in the department stepped up and all are deserving of this award.”

Madison’s electric department consists of five linemen, an electric foreman, a utility director, utility services coordinator and GIS/project engineer. They provide public power to more than 3,300 customers and maintain 85 miles of overhead and underground line throughout the city.

Heartland provides wholesale power to the city of Madison along with 29 other municipal electric utilities in the region.